The shipment document set: a working checklist.
Cargo moves on the vessel; ownership and money move on documents. This is the set, what each piece does, and the one rule that makes the whole thing work: everything must match.
- Commercial invoice, goods, quantities, prices, Incoterm; the basis of customs valuation
- Packing list, per-package contents, weights, dimensions, container numbers
- Bill of lading, receipt + contract of carriage + document of title, in one
- Certificate of origin, issued per the origin country's chamber practice
- Inspection record, per the agreed scope; evidence of condition at shipment
- Factory test certificate, the line's data against the contracted specification
- Insurance certificate, where the Incoterm calls for seller-arranged cover
The matching rule
Customs, banks and receiving teams read the set side by side. Descriptions, quantities, weights, marks and parties must agree across invoice, packing list and BL, one mismatched digit is a query, and under an LC it can be a refused presentation. Build the set from one data source, then check it as a set.
Destination extras
Some destinations add pieces: conformity certificates, consularised documents, origin or traceability files for solar products where origin-linked measures apply. These are per-destination questions, settled at quotation, prepared during production, never discovered at the port.
How Torix produces and matches the set on every shipment is on the Quality & documentation page.
Documents sorted? Send the enquiry.
Send the drawing, datasheet or bill of materials with quantity, destination and timing, the desk reviews the requirement and returns with manufacturing options and structure.